Yale Travel Services is a full service travel agency that allows for
direct billing of air and rail expenses to Yale University accounts.
There are two methods to make reservations: telephone and speak with
a travel agent or book online using the Yale E-Travel website. Instructions
and fee details are below.
There is no fee for
online air, car or hotel reservations usingYale
E-Travel.
The fee for telephone
air reservations is ten percent of the total ticket price, up
to $40, for domestic or international electronic air tickets (with
or without car and hotel).
The fee for train reservations
is ten percent of the total ticket price, up to $40, for AMTRAK
tickets.
There is a $10 for delivery
of paper tickets. Paper tickets are delivered via UPS. E-Ticket
receipts are sent via campus mail at no charge.
A $25 charge is assessed
for reissued or refunded tickets.
There is a $25 charge for hotel and/or
car only reservations when made over the phone.
Using Yale E-Travel
To log on to Yale
E-Travel, enter your netID and use "travel"
as your initial password.
Once you are logged
in we suggest you scroll to the bottom and update your User Profile.
Here you can change your password and enter frequent flyer numbers,
travel preferences, etc.
To make a reservation
for air travel click on the "Flights" icon and select
the appropriate information. The following page will allow you
to select flights and obtain prices. Once you select your flights
you can also select your seat assignments.
On the final screen
you will see the itinerary and passenger information. Before
you submit this page, you must complete a Travel
Requisition Form and fill in the TR number on this page. Obtain
a TR number from the Transaction
Control Number Generator. Forward the completed TR to the
Business Office for authorization. Until this is completed your
itinerary will not be ticketed.
You can also make hotel
and rental car reservations using this website. However these
expenses cannot be billed directly to a Yale account. Rather they
must be charged to your personal credit card or Yale American
Express Card and reimbursed after the completion of the trip.
Electronic ticket itinerary/receipts
are delivered to the traveler via campus mail.
The charge for the tickets
will appear on the monthly financial statements within two months.
mba.yale.edu
