HOURLY STUDENT/CASUAL EMPLOYEES

Forms
Casual/Hourly Employment Form
Casual Employee Time Sheet
Casual Employee Time Sheet - Grant Certification Required
Tutor Time Sheet (for Student Affairs tutors)
I-9 Form
W-4 Form
CT-W4 Form
Direct Deposit Form
Direct Deposit Form

Procedure

1. Fill in section one of the Casual/Hourly Employment Form and give it to your supervisor to fill in section two. Return the completed form the the Business Office. Note: You must complete this form for each hourly/casual position that you hold at SOM.
2. Complete the W-4 and CT-W4 forms if you have not been paid previously by Yale University. Complete the Direct Deposit Form if you prefer this method of payment. Bring the completed forms and appropriate documentation for I-9 authorization (listed on the back of the I-9 form) to the Business Office. Please note that the I-9 must be completed in the Business Office - you will have to complete it again.
3. Complete a timesheet for each week (week ends on Saturday). Please do not combine weeks on one timesheet.
4. Have the form signed by your supervisor. Make sure she or he specifies an account to charge and a rate of pay. If this information is missing there could be a delay in your payment. 
5. Drop off the form in the Business Office (there is a box on the wall) The time sheet must be received by 10 AM Monday morning in order to be paid that week.
6. Checks are available for pickup from your home department (graduate students) or Student Employment (undergraduate students) on Thursday afternoon. If you are an SOM student this would be in the Mailroom. You must inquire at the window for your check as they do not put these in the mailboxes.
   
   Note: If you select Direct Deposit, your pay stubs are available for pickup on Thursdays. However the funds will not be deposited in your account until FRIDAY.