TREASURY SERVICES PETTY CASH FUND

This Petty Cash Voucher is for cash reimbursements under $200. Only University students and employees may use this form.

Note: If you choose this option of reimbursement the petty cash form, after authorization from the Business Office, must be brought to Treasury Services at 2 Whitney Grove Square.

Forms
Petty Cash Voucher

Guides
Mileage Reimbursement Rates
Miscellaneous Non-Reimbursable Travel Expenses
Per Diem Rates - Foreign
Per Diem Rates - US
Reimbursement Guidelines

Procedure

1. Download the Petty Cash Voucher. 
2. Obtain a Transaction Control Number (select "Petty Cash Voucher") so that the form has a unique number (PCV######). 
3. Fill in the payee's name, e-mail address and telephone number, and check the appropriate boxes. 
4. Fill in today’s date in Oracle date format: 2-digit day -- 3-letter month -- 4-digit year, i.e. 23-NOV-2000. 
5. If the reimbursement is for travel, fill in the travel dates. 
6. If the reimbursement is for travel and a Yale Travel Requisition was used to reserve transportation, fill in the TR number. 
7. Describe the purpose of the expense. If the reimbursement includes a business meal, list all attendees.
8. List the reimbursement items and the amounts.
9. Fill in the appropriate PTAEO. Please leave the Expenditure Type blank. 
10. Print the form and sign at Requestor’s Signature. 
11. Tape all original receipts to scrap paper. 
12. Submit to the Business Office for authorization. NOTE: The Office of Student Affairs must authorize all student club reimbursements before submission to the Business Office.
13. Bring the signed form and receipts to Treasury Services, located at 2 Whitney Grove Square, to obtain a cash reimbursement.